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Automatic Indexing Using Existing Data The Autofill feature of oscFile is an easy way to associate many index fields with one document without retyping data that already exists in another database. Autofill uses a database lookup to retrieve records that match a key value entered by the user. Blank index fields are then filled in automatically with the data from this lookup. The result is a document database with many different possible search fields, of which only one needed to be entered during scanning.
When used with pre-index batches, key information can be read automatically from barcodes or OCR and matched to database records with a single click. Search on up to 99 index fields without a single keystroke!
Automated Indexing of MS Office and PDF Files The template and dictionary matching capabilities of oscFile's OCR function can be used to extract index information from the text of existing MS Office and PDF files, or any file with an accompanying TXT file. oscFile will search the document for matches on unique patterns and value lists, then index the document with the matching data. Zone coordinates can be set to limit the search area to pre-defined regions on standard forms. The result is a fully automated indexing and renaming process for all your electronic documents! Using existing text, oscFile can index and rename hundreds of files each minute and achieve perfect accuracy. These files can then be quickly searched with oscFile Retrieval, SharePoint and Google search engines, or uploaded into your company's document/content management system or custom business applications.
Quickly Organize Any File on Your Computer oscFile lets you process any type of file on your computer. If an OLE-enabled viewer is installed, oscFile will display the document on the screen. Other documents can be opened automatically in their default application when they are indexed. Quickly type index field data that can be used to reorganize the files into subfolders and structured filenames for browsing and searching on your network, or uploaded to your document/content management system or custom business application. If the file has an accompanying text file (*.TXT) with the same name, the text in that file can be used for index field extraction, fully automating the process. |
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Copyright © 2004-2008 Office Systems Consultants, A Division of United Solutions Company - 1585 Summit Lake Drive, Tallahassee Florida 32317 - 850-942-9228
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key field may be typed by the user, or it may be read from the document
automatically using barcode recognition or OCR. The lookup is performed either
when the user changes this field or when the index values are saved. If the
lookup finds multiple matching records, the user will be notified and the first
set of values will be used by default.